Frequently Asked Questions


Are airport transfers included?

All airport transfers are complimentary and included in the course fee. There will be two shuttles between KLIA1/ KLIA2 and the college on arrival and departure days. We will give advice on what time is best to arrive to travel on our transfers.

Please carefully note and inform AEI whether you would be arriving at KLIA or KLIA2.

What happens on arrival?

If we are arranging your airport transfers, you will be met at KLIA1/ KLIA2 by a group representatives who will be waiting for you at a designated meeting point. You will then travel by car to the University of Malaya. If you are being dropped off at the college, AEI staff will be waiting to greet you at the residential college. When all students arrive at the college, you will be registered before being given your welcome packs and shown to your room.

How will I know which flights to book?

FLIGHT RESERVATIONS

Our information pack will advise you which flights would be most suitable for you to book. We advise that you book your flights as soon as your place on the course has been confirmed in order to get the most competitive prices. Our transfers will be picking students up from KLIA1/ KLIA2 only.

Please purchase your return airfare ticket on your own.  Students are responsible for their international travel expenses.

Participants are expected to arrive in Kuala Lumpur, Malaysia on 29th July 2018 (Sunday). Participants must check in before 6pm on 29th July 2018 (Sunday).

What are the academic requirements for admission?

We accept students, researchers from all over the world and acknowledge the range of academic backgrounds our candidates are coming from. We are, however, looking for students who are passionate about the theme and are keen to develop their knowledge in an intensive, academic environment. To attend the course, you must be able to speak, read and write English fluently. English is the course language and during your time with us, we expect students to conduct all their studies and socialise in English.

How do I apply for a place on the programme?

You can apply online at https://aei-asc.edu.my/register/ and providing us with your personal details, academic background and a short personal statement. Once you have provided us with all the required information, you will be prompted to pay a £650 non-refundable deposit* using a credit/debit card in order to secure your place.

* Deposits are only refunded in cases where a candidate is unsuccessful in their application to attend the programme.

What is included in the course fee?

The course fee includes all tuition, accommodation, local transportation, excursion and certain meals on the programme. It also covers airport transfers and planned activities for the duration of your course. Our courses include breakfast and lunch within the course fee. Dinner is not included on our programmes. Airfare ticket, travel insurance and any applicable visa fees are not included.

Is travel insurance necessary?

We strongly recommend that you take out comprehensive medical and travel insurance for the duration of the course. It is also advisable to ensure your insurance covers last minute cancellation in case of illness.

MEDICINES AND REGULATIONS

If you are taking medication for a chronic disease or allergy, etc., be sure to bring with you whatever supplies you will need for the duration of the programme.  Please note that it is necessary to have with you documentations (prescription, doctor’s letter, etc) which clearly identifies the medicines you are carrying and/or the name of the illness or condition (in English) for which they have been prescribed.

You are encouraged to inform the programme coordinators or tell your friends if you should feel unwell at any time during the programme period.

How much money do I need to bring with me?

Spending money varies from student to student but you should only need to factor in a small amount of spending money to be used for dinner, snacks, souvenirs and gifts. As dinner is not provided, we suggest you allow £5 – £10 per day for this. We advise students to arrive with some cash. Malaysia has many money changers where students can exchange money to the Malaysia Ringgit.

Do I need a visa to travel to the Malaysia?

Participants are responsible in ensuring that they are in possession of a passport with at least six (6) months validity prior to the travel date.

Most Southeast Asian countries along with European Union members do not need a visa to enter Malaysia. KINDLY BE RESPONSIBLE FOR CHECKING WHETHER OR NOT YOU MIGHT NEED A VISA.

You can check whether you require a visa at https://www.windowmalaysia.my/evisa/evisa.jsp

Are all meals included in the course fee?

On all of our programmes, breakfast and lunch are included in the course fees. The meals are taken in the Asia-Europe Institute foyer hall. Please note that dinner is not provided.

Are there laundry facilities on campus?

There are laundry facilities available for students to use in all of our accommodation. The facilities are coin operated. You will need to provide your own detergent.

How do I pay for the course?

When you submit your application form online, you will be required to pay a non-refundable £650 in order to reserve a place on the programme. After your application has been received, we will confirm your place on the course and you will receive the invoice for the outstanding fees. We will provide the relevant details so you can easily make payment by bank transfer. The outstanding course fees must be received at least one months prior to the course start date.

When should I arrive and leave the college?

Once you have been accepted into the course, we will send you an information pack with further details on arrival and departure times, meeting points and other details. You will be required to arrive on the first day of the course and leave the college on the final day.

Where will I be staying?

All participants will be staying at the Ungku Aziz Residential College (11th College) just about 7-minute walking distance from the Asia-Europe Institute.

A unit consists of 2-double decker bed.  Please take note that the Ungku Aziz Residential College is a university accommodation and it is on a twin-sharing basis. Your roommate will be pre-assigned to you.

The Ungku Aziz Residential College (11th College) is equipped with facilities such as:

  • Game courts
  • Grocery shops
  • Cafeteria
  • Muslim prayer rooms
  • Laundry shop

*All of the dormitory rooms are equipped with a Kiblat direction sign

The University of Malaya has free WiFi connection around campus. Please search for the UM-WIFI and create a guest username account, which will be approved by the Eleventh College or AEI administrator.

For the study trip, the AEI will arrange suitable accommodation for participants.

For more information regarding accommodation, please visit:
http://www.kuaz.um.edu.my/contact.html

**Subject to change

Do I receive a certificate on completion of the course?

Upon successful completion of one of our courses, we will issue you with a certificate during a graduation ceremony on the last day.

Should I bring a laptop?

We recommend that students bring a laptop or portable device with them for classroom work and homework. There will be access to Wi-Fi in the colleges and private accommodation.

What subjects do you offer?

We offer 11 module on our two-week programmes covering the Cultural Diversity theme. You can see a full list here at our website: http://aei-asc.edu.my/

Are boys and girls housed separately?

Boys and girls stay in separate buildings from each other. Students are not permitted to access the building or rooms of students of the opposite sex.

What should I bring?

Students are provided with a full information pack prior to their course commencing which includes a detailed list of essentials to pack. We advise students to bring a mobile phone and laptop with them. Bedding will be provided.

Cool breathable and easily washable clothes made from natural fibres (such as cotton) is recommended.  Formal or business casual is expected when visiting government offices and religious centres.

Casual clothes for outside-of-classroom activities and unscheduled time and other clothing suitable for sports and/or cultural exchange activities.